Whether you are a small business owner or leading a big corporate organization, managing a team is a challenge that you have to deal with consistently. It is easy to get lost in what everyone is doing, and organizations have come up with many tools to help ease this problem.
Before you start managing a team, you have to get yourself together. You need to breakdown your long-term goals and strategy into a set of executable and practical mini-tasks that can be executed and paced daily. This is where online tools such as Todoists, etc. come in handy. It helps you keep track of what you are planning to do and what you are able to actually do, on a daily basis. Because you are personally involved, it is easy to monitor and reprimand yourself.
When managing a team, I find it helpful to breakdown tasks into three main categories.
1. Daily routine tasks
2. Ad hoc tasks
3. Project tasks (short term goals)
Daily routine tasks
Routine tasks are what you and your team need to do periodically such as on a daily or a weekly basis. This can be your daily briefing, weekly meeting, daily sales reports, or monthly team lunch. It is not complicated, but having every routine task expected of your team members listed in a list is really helpful in keeping track of what everyone in your team has on their plate every day. It also helps you measure the effectiveness of your team members and monitor their contribution to the organization's goals and objectives.
Ad hoc / one-off tasks
Unfortunately, no matter how good you are at anticipating work agendas, it is never possible to predict everything that happens in your life, or in your organization. A report that is supposedly due end of the month may be required to be completed by the end of the week and you need a way to assign and effectively monitor its progress. This is an example of an ad hoc task that needs to be assigned and diligently monitored on a daily basis. In general, the more unpredictable the work environment you have, the more you will need to rely on ad hoc tasks management.
Increasingly, organizations and businesses have become more project-centric and this has become the basis of how organizations are run. There are many project management software out there, including one of the earlier ones such as Basecamp, Jira by Atlassian, and ProofHub. There are many ways that this software is designed and they range from simple task tracking for teams, kanban concept, or Gantt chart. All these tools are designed specifically so that teams can operate efficiently and effectively to achieve their short term goals and objectives.
As a business owner or a manager overseeing multi-departmental teams, you will find streamlining all tasks into these three main categories will make it easier to keep track of what everyone is doing in your team or your organization. The ability to monitor and track how your team is running in real-time gives you the capability to identify and solve potential issues and problems quickly or before it happens. Ultimately, you want to ensure that everything from routine tasks, ad hoc tasks, and project tasks to be aligned with your organization's or team's long term goals and objectives. Learn how OrgEngine can help streamline your teams' tasks, free today.
Many businesses ignore the importance of creating and developing an organizational chart until something goes wrong.
It is understandable for business leaders to forget to construct an organizational chart because there are other essential things they need to focus on.
But we cannot deny the fact that it can play a significant role in business success.
What is an Organization Chart?
An organization chart called an org chart is designed to detail a business’ whole structure regardless of size. It has different information, including users, contact details, and roles that are updated regularly and accurately.
How an Organization Chart Helps a Company?
An organization chart is not just an outline of the structure of a company. It can help an organization to:
Improve communication as well as collaboration across teams. It is time-consuming and tiring to find the right colleague or party to assist you with a specific project. But an organization chart can save your time, reduce efforts, and promote productivity.
Boost the responsiveness of teams and information flow. A smooth flow of information and team responsiveness are crucial in day-to-day business operations. While there are several things that can turn them into a reality, creating an organizational chart is a smart idea.
Define business structures, roles, responsibilities, and hierarchies. Before, it was hard to define clear structures and hierarchies in a business. Things are different today. Thanks to organizational charts.
Orient new staff about a different workplace setting. Let’s admit it! It isn’t easy to adjust to a new workplace environment, and an organization chart will be of great help. When done correctly, it can assimilate newly hired employees into a unique workplace.
Minimize the risk of sending confidential information to the wrong person. It is not uncommon for someone to send something confidential to the wrong individual in a company. But there are ways to reduce the risks, and an organization chart can come to your rescue.
OrgEngine - One of the Most Trusted Tools to Use
Creating an organization chart manually is an inconvenient and daunting job, especially when your company grows. Good news! There is software that can make your life simpler than ever.
With the variety of options to pick from, OrgEngine is one of the sought-after, and popular solutions businesses can try. But what sets it apart from competitors? Below are a few reasons you should take advantage of a feature-packed and excellent tool like OrgEngine:
It won’t cost an arm or a leg. Yes, OrgEngine is a free org chart builder, making it ideal for those who are on a tight budget. Whether you’re searching for software that aids you in developing/updating an organizational chart or want to cut costs, OrgEngine is a tool you shouldn’t miss.
Easy to use. Many leaders or business owners are afraid of using an organizational chart builder because they believe it is complicated to utilize. OrgEngine, on the contrary, is different. Perfect for those who are less tech-savvy, OrgEngine is user-friendly and simple to navigate.
So, are you planning to create an organizational chart but don’t know where to start? OrgEngine will be your best bet.
- Managing Your Team
- Organization Chart - A Key Visualization Tool for Your Company
- 5 Major Types of Business Organizational Structures and How to Implement Them into the Org Chart
- 5 Key Lessons Every Manager Can Learn from The Best Leadership Books
- 4 Best Tips to Successfully Manage Teams Virtually and Shorten the Distance
- Difference Between Tasks and Procedures
- Importance of Preparing Standard Operating Procedures